Privacy policy

1. Who we are

NextMind Conferences LLC (“we”, “us”) organizes international scientific conferences and operates this website. Our office is at 1209 MOUNTAIN ROAD PL NE STE N ALBUQUERQUE, NM 87110, New Mexico, USA. This policy explains what personal data we collect, why we collect it and the choices you have.

2. Data we collect

• Registration and contact details — name, title, affiliation, postal address, email address, telephone number and country, provided when you register, submit an abstract, request a sponsorship pack or contact us.
• Abstracts and presentations — the scientific content you submit, including co-author names.
• Payment information — invoices and payment status. Card details are processed by our payment gateway and are never stored on our servers.
• Preferences — dietary requirements, accessibility needs and communication preferences.
• Website usage — cookies and analytics data such as pages visited, browser type and approximate location.

3. How we use your data

• To process registrations, issue invoices, visa invitation letters and certificates.
• To review abstracts and publish accepted work in the conference proceedings.
• To send programme updates, schedule changes and practical information about the event you registered for.
• To send conference news and announcements where you have subscribed or registered, with an unsubscribe link in every message.
• To handle refunds, enquiries and sponsorship requests.
• To improve the website and our services.

4. Cookies

This website uses essential cookies that make the site work and analytics cookies that help us understand how it is used. You can control cookies through your browser settings; disabling essential cookies may affect site functionality.

5. Sharing your data

We share data only where necessary to deliver our services: with payment providers, email and hosting providers, the venue and catering partners (for example dietary needs) and, where you consent, with sponsors of the event you attend. We never sell personal data.

6. Retention

Registration and invoicing records are kept for as long as required by accounting law. Marketing data is kept until you unsubscribe. Abstracts included in published proceedings remain part of the scientific record.

7. Your rights

You may ask us to access, correct, delete or export your personal data, and you may object to or restrict certain processing. To exercise these rights, or to withdraw consent at any time, email contact@nextmindconferences.com.

8. Security

We use appropriate technical and organisational measures, including encrypted connections and access controls, to protect your data.

9. Changes to this policy

We may update this policy from time to time. The date of the latest version is shown on this page.

10. Contact

Questions about privacy can be sent to contact@nextmindconferences.com or to , 1209 MOUNTAIN ROAD PL NE STE N ALBUQUERQUE, NM 87110, New Mexico, USA.